- Freelancers billing EU clients across borders - Consultants who need correct VAT on every invoice - Small agencies that don't want full accounting software - Developers and designers working with international clients - Anyone who's tired of Googling "do I charge VAT to Germany" If you send invoices within or across EU borders, this app eliminates the guesswork.

Create EU VAT Invoices on iPhone

Creating EU VAT invoices shouldn't require a degree in tax law. But if you've ever tried to figure out whether you need to charge local VAT, apply reverse charge at 0%, or skip VAT entirely — you know the pain.

EU VAT Invoice Generator handles all of that automatically. In this tutorial, I'll walk you through creating your first EU VAT invoice from scratch, managing clients, and exporting professional PDFs — all from your iPhone.

TL;DR: Download the free EU VAT Invoice Generator app, add your client with their VAT number, create an invoice with line items, and the app automatically applies the correct VAT rate (local VAT, 0% reverse charge, or VAT-free) based on EU rules. Export as PDF and share in under 60 seconds.

What You'll Need

An iPhone or iPad running iOS 15.1 or later
The EU VAT Invoice Generator app (free download)
Your business details (name, address, VAT number)
Your client's details

That's it. No accounts, no cloud setup, no configuration wizards. The app works fully offline and keeps all data on your device.

Step 1: The Invoice Dashboard

When you open the app, you land on the Invoices screen. This is your command center for managing all your EU VAT invoices.

You'll see all your invoices listed with their status: Draft, Sent, or Paid. Each invoice shows the client name, date, and total amount with the correct currency.

Use the filter tabs at the top to quickly find what you need — filter by status or by date range (All Time, This Month, Last Month, This Year). The search bar lets you find invoices by client name or invoice number.

At the bottom, tap "+ New Invoice" to start creating your first one.

Step 2: Add Your Client First

Before creating an invoice, you'll want to set up your client. Tap the Clients tab at the bottom of the screen.

Clients screen showing saved clients with VAT numbers and countries

Tap "+ Add" in the top right to create a new client. Enter their:

Company name
Address
Country
VAT number (if they have one)

This is where the smart EU VAT logic kicks in. The app uses the client's country and VAT number to automatically determine the correct VAT treatment for every invoice you create for them.

EU VAT Rules — How the App Decides

Your Country	Client Country	Client Has VAT #	VAT Treatment
EU	Same country	Yes or No	Local VAT rate
EU	Different EU country	Yes	0% + Reverse Charge
EU	Different EU country	No	Local VAT rate
EU	Non-EU	N/A	No VAT

You never have to think about this. The app handles it automatically — including adding the required reverse charge text to your invoice when applicable.

Once saved, your clients appear in a clean list showing their name, country, and VAT number. Tap any client to edit their details or create a new invoice directly.

Step 3: Build Your Invoice

Tap "+ New Invoice" from the Invoices screen, or start one from a client profile. The Edit Invoice screen keeps things simple.

Edit Invoice screen showing line items with quantities, prices, and automatic totals

Fill in the basics:

Bill To — Select from your saved clients
Invoice # — Auto-generated (e.g., 2026-001), but you can customize it
Currency — Pick the right currency for this client (EUR, DKK, GBP, etc.)
Date — Invoice date
Due Date — Payment deadline

Adding Line Items

Under Line Items, tap "+ Add Item" to add your services or products. For each item, enter:

Description (e.g., "Web Development Services")
Quantity (e.g., 40 hours)
Price per unit (e.g., 850)

The app calculates the total for each line item automatically. In the example above, 40 hours at 850 = 34,000.00.

Add as many line items as you need. Each one shows its own total on the right side.

When everything looks right, tap "Preview & Save" at the bottom.

Step 4: Preview Your Professional VAT Invoice PDF

The app generates a clean, professional EU VAT invoice PDF instantly.

Invoice PDF preview showing VAT breakdown, totals, and print/share buttons

The preview screen shows your complete invoice with:

Your business details and VAT number at the top
Client details with their VAT number
All line items with quantities, unit prices, and amounts
Subtotal, VAT breakdown (with the correct rate), and Total
Proper legal wording (reverse charge text is added automatically when applicable)

Use the zoom controls (- and +) to inspect the details. The status badge shows whether the invoice is Draft, Sent, or Paid.

You can also tap "Mark as Paid" right from this screen to update the invoice status.

You have two options at the bottom of the preview:

Print / PDF — Send to a printer or save as PDF to Files
Share — Email, AirDrop, or send via any app on your phone

Exported EU VAT invoice PDF ready for print, email, or sharing

The exported PDF is a proper, professional document. It includes all the required fields for EU VAT compliance: your VAT number, the client's VAT number, itemized amounts, VAT rate, and total.

No watermarks on Pro. No "Generated by..." footer. Just a clean invoice you'd be proud to send to any client.

Managing Invoice Status

One detail that makes daily use smooth: invoice status tracking.

Every invoice can be in one of three states:

Draft — You're still working on it
Sent — You've sent it to the client
Paid — Payment received

Update the status from the preview screen with one tap. Back on the dashboard, the colored status badges make it easy to see which invoices need attention.

Filter by status to quickly see all unpaid invoices, or check what you've sent this month.

Free vs. Pro

The app is free to download and use. Here's what you get:

Free:

Up to 3 invoices per month
Full VAT logic and compliance
PDF export
Client management
Light watermark on PDFs

Pro (one-time purchase):

Unlimited invoices
No watermark
Custom logo on invoices
All future updates included

No subscription. Pay once, use forever. The way software should work.

Tips for Getting the Most Out of It

Set up your business details first. Go to Settings and enter your company name, address, and VAT number. This saves time on every invoice.

Save all your regular clients. The client list is your biggest time saver. Once a client is saved, creating a new invoice for them takes about 15 seconds.

Use consistent invoice numbering. The app auto-generates invoice numbers sequentially. Stick with the default format for clean bookkeeping.

Export PDFs to a cloud folder. After creating an invoice, share the PDF to your preferred cloud storage (Google Drive, iCloud, Dropbox) for backup and easy access from your computer.

Mark invoices as paid immediately. Keep your dashboard clean by updating status as soon as payments come in. Your future self will thank you.

Who Is This For?

Freelancers billing EU clients across borders
Consultants who need correct VAT on every invoice
Small agencies that don't want full accounting software
Developers and designers working with international clients
Anyone who's tired of Googling "do I charge VAT to Germany"

If you send invoices within or across EU borders, this app eliminates the guesswork.

Frequently Asked Questions

Is EU VAT Invoice Generator free?

Yes. The app is free to download and use. You can create up to 3 invoices per month on the free plan. A one-time Pro upgrade unlocks unlimited invoices, removes the watermark, and lets you add your company logo.

Does the app handle reverse charge invoices?

Yes. When you invoice a client in a different EU country who has a valid VAT number, the app automatically applies 0% VAT and adds the required reverse charge wording to the invoice. No manual configuration needed.

Which EU countries and VAT rates are supported?

The app supports all 27 EU member states and their current VAT rates. It also handles invoices to non-EU countries (no VAT applied). VAT rates are kept up to date with EU regulations.

Can I use this app for invoices in different currencies?

Yes. You can select the currency for each invoice individually. Whether you bill in EUR, DKK, SEK, PLN, or any other currency, the app supports it.

Is my data stored in the cloud?

No. EU VAT Invoice Generator is fully offline and privacy-first. All your invoices, client data, and business details stay on your device. Nothing is uploaded to any server.

What information does a valid EU VAT invoice need?

A compliant EU VAT invoice must include: your business name and address, your VAT number, the client's name and address, the client's VAT number (for B2B), a unique invoice number, the invoice date, a description of goods or services, the net amount, the VAT rate and amount, and the gross total. The app includes all of these automatically.

Can I add my company logo to invoices?

Yes, with the Pro upgrade. Upload your logo once in Settings, and it appears on every invoice you create.

Does it work on iPad?

Yes. EU VAT Invoice Generator works on both iPhone and iPad running iOS 15.1 or later.

Download EU VAT Invoice Generator

Ready to stop worrying about VAT rules and start sending compliant invoices?

Download EU VAT Invoice Generator — Free on the App Store.

Visit the landing page for more details.

Building in Public

We're actively building, shipping, and experimenting. If you want to follow along, see what's coming next, or give feedback, you can find us here:

Website: https://www.storqlabs.com/
X (Twitter): https://x.com/StorqLabs

How to Create EU VAT Invoices on iPhone (Step-by-Step)

What You'll Need

Step 1: The Invoice Dashboard